EOD Memorial Foundation

06.10.2013 | Another Opportunity to Join the EODWF Team!

EOD Warrior Foundation

Foundation Operations & Events Assistant

Position Description

Job summary

The Foundation Operations and Events Assistant is responsible to the Executive Director for managing the daily administrative, operational and event support to the EOD Warrior Foundation leadership team.  This is a great opportunity to join a stable organization with advancement and growth possibilities.

Summary of essential job functions

-Assists in the planning and execution of special events to include fundraisers, retreats, awareness events, tradeshows and other events as directed by the Board of Directors

-Negotiates contracts with vendors for a variety of goods and services related to special events planning and other relevant Foundation needs

-Interfaces with Wounded Warrior and Fallen Warrior Families to address needs and provide Foundation support as well as information exchange regarding program services or content

-Schedule in person visits with Wounded Warriors and families at Walter Reed in support of Director of Wounded Care

-Perform administrative support and other job related duties in support of the Executive Director and local office team

-Assures the organization and its mission, programs, products and services are consistently presented in strong, positive image to relevant stakeholders

-Maintain and update donor database

-Schedule meetings and conferences

-Making copies of checks and preparing bank deposits

-Support the upkeep of EOD Warrior Foundation website, Facebook, and other social media outlets

-Manage donor database (experience with Donor Perfect a plus)

-Responsible for consolidating monthly status reports and preparing other correspondence and reports as requested

-Assists in the coordination of fund raising events and associated activities to include filling requests for fundraising materials – such as bracelets and brochures

-Create marketing and promotional materials for large fundraising events

-Answer phones and direct calls

-Perform daily responsibilities and work independently with minimal supervision

-Maintain confidentiality of information that originates and flows through the organization

Minimum requirements

The Foundation Operations and Events Assistant will have a minimum of 1 – 2 years administrative experience; event planning/coordination experience is a plus.  The Foundation Operations and Events Assistant will have a High School Diploma or equivalent, Bachelors degree preferred.  Additionally, he/she must be able to communicate in fluent English language and be a legal resident or US Citizen.  Hired applicant will be expected pass a detailed background investigation and to maintain a neat personal appearance at all times.

Physical Demands

While performing the duties of this job, the Foundation Operations and Events Assistant is regularly required to sit, stand, walk, speak, and hear. The position requires extensive computer use so the employee must have sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. The employee must occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform the essential functions.

Travel

The Foundation Operations and Events Assistant may be asked to travel for events related to the EOD Warrior Foundation, trainings, or other items identified by the Executive Director to maintain proficiency in fulfilling the responsibilities of the position.

Work Environment

The work environment will be at our Bluemont, VA office and other locations for meetings as required by the opportunities and events for the organization.  The noise level in the work environment is usually low to moderate. Reasonable accommodations in the work environment may be made to enable individuals with disabilities to perform the essential functions.

Capabilities / qualities required

• The Foundation Operations and Events Assistant will have excellent oral and written communication skills.
• The ability to multi-task in a fast-paced environment is required.
• The Foundation Operations and Events Assistant has a solid foundation in computer skills to include proficiency in Word, Excel, PowerPoint and Outlook.  Microsoft Publisher experience is a plus.
• The Foundation Operations and Events Assistant is a problem solver versus problem identifier.
• Excellent typing and proofreading skills
• Team builder and team player.  This person works well with other members of the organization.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

How to apply

Submit resumes to the Executive Director, Nicole Motsek at nicole@eodwarriorfoundation.org

Additional information

Job Posting Closes:  June 28, 2013

05.09.2013 | The EOD Warrior Foundation is adding to their team

We will be hiring an EOD Memorial Care and Events Coordinator in the Eglin AFB, FL area.  For Position Description and information on applying see below.

Job summary

The EOD Memorial Care and Events Coordinator is responsible to the Executive Director for managing the relationships required to maintain the physical EOD Memorial at Eglin AFB, FL and for overseeing the operations of the memorial events in May each year.  The EOD Memorial Care and Events Coordinator is also responsible for managing the Memorial volunteers.

Summary of essential job functions

• Advises the Executive Director on operations and administration
• Oversees operations of the memorial component of the EOD Warrior Foundation
• Manages an annual budget for memorial operations and events within guidelines according to current laws and regulations
• Assures the organization and its mission, programs, products and services are consistently presented in strong, positive image to relevant stakeholders
• Serve as primary representative for the EOD Warrior Foundation to NAVSCOLEOD staff
• Oversees committee plans and coordinates volunteers.
• Coordinates major fund raising events; such as the annual EOD Memorial Ball and associated activities.

• Responsible for taking care of our legacy and honoree family members and donors to ensure all communication is delivered in accordance with the “EOD Warrior Foundation Way”.  Responsible for responding to customer concerns and complaints in a proactive responsive way.  Responsible for escalating customer concerns to the executive director.
• Responsible for monthly status reports of fallen warriors, all legacy family needs and correspondence.

Minimum requirements

The EOD Memorial Care and Events Coordinator will have an education and professional background commensurate with this position.  The EOD Memorial Care and Events Coordinator will typically be degreed at the Bachelors level or have equivalent experience.

Physical Demands

While performing the duties of this job, the EOD Memorial Care and Events Coordinator is regularly required to sit, stand, walk, speak, and hear. The position requires extensive computer use so the employee must have sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. The employee must occasionally lift and/or move up to 20 pounds. Reasonable accommodations may be made to enable otherwise qualified individuals with disabilities to perform the essential functions.

Travel

The EOD Memorial Care and Events coordinator must be able to travel within the local Eglin AFB, Florida area on a weekly basis, as well as to attend meetings with NAVSCOLEOD and the Global EOD Conference and Exposition.  Attending other events at various locations may be necessary to maintain proficiency in fulfilling the responsibilities of the position and must be pre-approved by the Executive Director.

Work Environment

The work environment will be a home office.  Travel to, the memorial site at Eglin AFB, FL, NAVSCOLEOD and other locations for meetings will be expected when required.  The noise level in the work environment is usually low to moderate. Reasonable accommodations in the work environment may be made to enable individuals with disabilities to perform the essential functions.

Capabilities / qualities required

• The EOD Memorial Care and Events Coordinator will be a subject matter expert in Memorial Events and the EOD community.
• The EOD Memorial Care and Events Coordinator will be a seasoned expert at delivering quality service and products to customers on time and within budget.
• The EOD Memorial Care and Events Coordinator is a problem solver versus problem identifier.
• Great people skills.  Skilled at performance management and conflict resolution.
• Team builder and team player.  This person works well with other members of the organization.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

How to apply:

Submit resumes to the Executive Director, Nicole Motsek at nicole@eodwarriorfoundation.org

Additional information

Job posting closes on Friday May 31^st

Phone screens will be held with top candidates following job closing

Top three to five candidates will be invited to in person interviews – tentatively June 20^th & June 21^st